Stop Payment/Photostat Check Requests Policy
West Virginia University Policy
Division of Administration and Finance
STOP PAYMENT/PHOTOSTAT CHECK REQUESTS POLICY
The purpose of this policy is to inform University faculty, staff, students, and vendors of action that will be taken if a check is stale dated, lost, damaged, or not received.
This policy applies to all University faculty, staff, students, and vendors, including those on the regional campuses.
The State Treasurer’s Office is notified by Payroll Services if a state check is stale dated, lost, stolen, damaged, or not received so an immediate stop payment action can be taken. Payroll Services also notifies the State Treasurer’s Office if a photostat check is needed. This policy includes payroll checks.
Procedure development rests with Payroll Services.
RESPONSIBILITY FOR IMPLEMENTATION
All employees are charged with providing full support to this policy. It is the responsibility of the Dean or Director to implement and maintain this policy within their college, department, or unit. The Controller’s Office, at 293-4002 or P.O. Box 6001, is available to answer questions or provide additional information regarding this policy.
RESPONSIBILITY FOR INTERPRETATION
The responsibility for interpretation of this policy rests with the Controller, West Virginia University.
Effective Date: September 10, 1998
Approved By: Scott C. Kelley, Vice President