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Stop Payment/Photostat Check Requests Policy

 

West Virginia University Policy
Division of Administration and Finance

WVU-CO-24


STOP PAYMENT/PHOTOSTAT CHECK REQUESTS POLICY

PURPOSE

The purpose of this policy is to inform University faculty, staff, students, and vendors of action that will be taken if a check is stale dated, lost, damaged, or not received.

SCOPE

This policy applies to all University faculty, staff, students, and vendors, including those on the regional campuses.

POLICY

The State Treasurer’s Office is notified by Payroll Services if a state check is stale dated, lost, stolen, damaged, or not received so an immediate stop payment action can be taken. Payroll Services also notifies the State Treasurer’s Office if a photostat check is needed. This policy includes payroll checks.

PROCEDURE

Procedure development rests with Payroll Services.

RESPONSIBILITY FOR IMPLEMENTATION

All employees are charged with providing full support to this policy. It is the responsibility of the Dean or Director to implement and maintain this policy within their college, department, or unit. The Controller’s Office, at 293-4002 or P.O. Box 6001, is available to answer questions or provide additional information regarding this policy.

RESPONSIBILITY FOR INTERPRETATION

The responsibility for interpretation of this policy rests with the Controller, West Virginia University.

Effective Date: September 10, 1998
Approved By: Scott C. Kelley, Vice President